Everything you need to run a field crew

Seven powerful modules, tightly connected, designed so nothing falls through the cracks — from first contact to final payment.

Jobs & Scheduling

The backbone of CrewsOps. Every job connects your customer, your crew, your schedule, and your invoice — all in one place.

  • Create jobs from estimates with one click
  • Assign crew leads and team members per job
  • Track status: Scheduled → In Progress → Complete
  • Full customer address, notes, and job history
  • Filter and search across all active and past jobs
JOBS
Job Board
Spring Cleanup — Holden Residence
● IN PROGRESS · Crew A
Irrigation Install — Park Commons
● SCHEDULED · Crew B
Mulch & Edging — River Walk HOA
✓ COMPLETE

Estimates

Build professional, line-item estimates in minutes. Auto-totaling, customer-ready, and convert to a job the moment a customer says yes.

  • Line-item descriptions, quantities, and unit pricing
  • Subtotals and grand totals calculated automatically
  • Internal notes and customer-facing notes fields
  • One-click convert approved estimate to a job
  • Track draft, sent, approved, and declined status
ESTIMATES
EST-2025-0048 · Johnson Property
Lawn maintenance (8 hrs)$320.00
Mulch — 4 yards$180.00
Edging & cleanup$85.00
Total$585.00

Invoicing

Generate clean, professional invoices and track who's paid and who hasn't. Less time chasing, more time working.

  • Auto-populate from completed jobs
  • Mark invoices paid and track outstanding balances
  • Per-customer payment history at a glance
  • Printable, shareable invoice documents
  • Revenue totals rolled up into your dashboard
INVOICES
INV-2025-0031
Holden Residence
$585.00
✓ PAID
INV-2025-0032
Park Commons HOA
$1,240.00
● UNPAID
INV-2025-0029
River Walk HOA
$3,100.00
✓ PAID

Timesheets & Clock In/Out

Field workers clock in from any device. Hours are captured instantly. You get accurate payroll data without chasing anyone.

  • Mobile-friendly clock in/out for every crew member
  • Supervisor live-status view of who's on the clock
  • Automatic weekly totals and overtime flags
  • Hours-by-employee payroll export
  • Admin can edit and approve timesheet entries
TIME
Week of May 5 — Hours Summary
Marcus R. 38.5 hrs
Jess T. 40.0 hrs
Dave K. 44.5 hrs ⚠
Lia M. 32.0 hrs

Equipment Tracking

Know what you own, where it is, and when it last had service. Stop losing track of gear that keeps your business running.

  • Full equipment register with make, model, serial number
  • Assign gear to specific jobs and crews
  • Maintenance log and service history per item
  • Track active, in-repair, and retired status
  • Search and filter by type, crew, or job
EQUIPMENT
Husqvarna Z460X
Zero-Turn Mower · SN: HX2204891
ACTIVE
Trailer — 7×14 Enclosed
Cargo · VIN: 1ZE34B2X9P1091234
ACTIVE
Stihl BR 800 Blower
Backpack Blower · SN: BR8002241
IN SERVICE

Crew Management

Organize employees into named crews, assign leads, and attach crews to jobs. Scheduling becomes instant when your teams are already defined.

  • Create named crews (Crew A, North Team, etc.)
  • Designate a crew lead with elevated permissions
  • Add and remove members without affecting payroll
  • Assign entire crew to a job in a single action
  • View all jobs assigned to a specific crew
CREWS
Crew A 3 JOBS THIS WEEK
LeadMarcus R.
Jess T., Dave K.
Crew B 1 JOB THIS WEEK
LeadLia M.
Sam P.

Reports & Revenue

Know your numbers. Revenue by month, payroll totals by employee, and job completion rates — all in your dashboard the moment you log in.

  • Monthly revenue report with trend lines
  • Payroll totals and hours by employee
  • Job completion rate and outstanding pipeline
  • Dashboard overview of KPIs at a glance
  • Exportable data for your accountant
REPORTS
$18,240
Revenue MTD
24
Jobs Complete
155
Labor Hours
$3,420
Outstanding

All seven modules. One monthly price.

No add-ons, no module fees. Everything included from day one.